We Set Up Your Automations - Go Take a Coffee Break
You know that feeling when you sit down with a to-do list and realize half of it is just the same tasks you did yesterday, the day before, and the day before that? Checking emails, following up with leads, sending reminders—it never ends.
Now, imagine if all of those repetitive tasks could just… take care of themselves. No forgotten emails, no missed follow-ups, no leads slipping through the cracks. Just a system that does it all automatically while you focus on actual business growth (or, let’s be honest, while you finally take that coffee break you keep putting off).
Good news: This system already exists. And you don’t even have to build it.
Velar Cloud has pre-built workflows that handle lead follow-ups, appointment reminders, order updates, and more. Instead of creating everything from scratch, you pick a ready-made workflow, tweak it to fit your needs, and turn it on.
It’s like finding out dinner is already made when you come home.
What Are Pre-Built Workflows and Why Should You Care?
If you've ever heard the term “workflow automation” and immediately assumed it involves coding, spreadsheets, and more headaches than solutions, let’s clear that up.
A workflow is simply a set of actions that happen automatically when something triggers them.
Let’s say someone fills out a contact form on your website. What happens next?
Without automation: You manually email them, update your CRM, and set a reminder to follow up later.
With automation: The system sends a thank-you email instantly, updates your CRM automatically, and schedules a follow-up reminder for you.
🚀 Same result, less work.
Now, with pre-built workflows, you don’t even have to create these steps yourself. They’re already made for you. Just choose one, customize it slightly, and let it run.
The Problem with Doing Everything Manually
Let’s talk about the real cost of handling everything yourself.
Most businesses deal with a lot of small, repetitive tasks every day. Think about these:
Following up with potential customers
Sending appointment confirmations and reminders
Answering the same customer questions over and over
Updating spreadsheets or CRMs
Checking on missed calls
Each task might only take a few minutes, but when you add them all up? You’re losing hours every single day on things that could be running automatically.
And humans make mistakes. Emails get forgotten. Follow-ups fall through the cracks. A customer meant to get a reminder… but didn’t. That’s where automation shines.
📊 Companies using automation report a 77% increase in conversions simply because leads don’t slip away.
Let’s walk through some examples of how automation works.
Example 1: Lead Nurturing
The Common Issue:
You get a new lead—great! But they don’t book a call or make a purchase right away. So now, you need to follow up, keep them engaged, and guide them toward a decision.
How a Pre-Built Workflow Solves This:
1️⃣ Lead Fills Out a Form – Maybe they downloaded a free resource or signed up for a consultation.
2️⃣ Instant Email Sent – The system immediately welcomes them and provides helpful next steps.
3️⃣ Timed Follow-Ups – Over the next few days, automated messages keep them engaged.
4️⃣ Lead Scoring – If they respond or click on links, they get moved to a priority list.
💡 Why This Works:
It keeps your business top of mind without you having to remember every single follow-up.
You’re not overwhelming leads with too much too soon.
The right people get the right information at the right time.
📸 Here’s how this workflow looks inside Velar Cloud:
Example 2: Missed Call Follow-Ups
The Common Issue:
A potential customer calls, but you’re in a meeting. They don’t leave a voicemail, and now they’re gone.
How a Pre-Built Workflow Solves This:
📞 Missed Call Detected → The system recognizes the unanswered call.
📩 Automated Text Sent → "Hey [Name], we saw you called! How can we help?"
💬 Customer Replies → They respond, keeping the conversation alive.
💡 Why This Works:
80% of missed call leads never call back—but they will respond to a text.
You recover lost opportunities instantly, no extra work required.
📸 Here’s what that looks like in Velar Cloud:
How to Start Using Pre-Built Workflows in Minutes
Step 1: Pick a Workflow That Matches Your Needs
Lead nurturing?
Missed call follow-ups?
Order confirmations?
Abandoned cart recovery?
📸 Here’s how you choose a workflow:
Step 2: Customize If Needed (But Only If You Want To)
These workflows are designed to work right out of the box. But if you want to tweak the wording, adjust timing, or add steps—you can do that too.
Step 3: Activate & Let It Run
Turn it on and watch things happen automatically while you focus on higher-level tasks.
Less Manual Work, More Results
Running a business means wearing a hundred different hats—but that doesn’t mean you should spend your time on things a system can handle for you. Pre-built automations aren’t here to replace you, they’re here to take the busy work off your plate so you can focus on strategy, growth, and actually enjoying your work.
Think about it—how many times have you forgotten to follow up with a lead? Or spent time manually sending the same emails over and over? That’s time you’re never getting back. But with these workflows, you don’t have to worry about it.
Instead of chasing leads, your system keeps them engaged automatically. Instead of constantly sending reminders, your platform does it for you. Instead of worrying about missed calls, your business follows up instantly.
The best part? These workflows are already built and ready to go. You just need to turn them on.
So yeah, go ahead and take that coffee break. Your business has it covered. ☕
